What is information governance?
Information governance is defined as the collection of policies, procedures, and practices that an organization uses to manage its information. This includes activities such as classifying and labeling information, controlling access to sensitive data, and ensuring that information is accurate and up to date. Information governance also involves implementing processes for managing the lifecycle of information, from creation and storage to archiving and disposal. The goal of information governance is to ensure that an organization’s information is properly managed and protected, and that it is used in a responsible and ethical manner.
Why is information governance important?
Information governance is important for several reasons. First, it helps organizations to protect their sensitive information and prevent data breaches. By implementing proper information governance policies and procedures, organizations can ensure that their information is properly classified and that only authorized users have access to sensitive data. This can help to prevent unauthorized access to sensitive information and reduce the risk of data breaches and other security incidents.
Second, effective information governance can help organizations to comply with relevant laws and regulations. Many laws and regulations, such as the General Data Protection Regulation (GDPR) in the European Union and the Health Insurance Portability and Accountability Act (HIPAA) in the United States, require organizations to protect personal information and ensure that it is handled in a responsible and secure manner. Through implementing good information governance practices, organizations can better ensure that they are in compliance with these laws and regulations.
Third, information governance can help organizations to improve their operational efficiency and reduce costs. By implementing proper information governance policies and procedures, organizations can better manage their information and ensure that it is organized, easy to access, and up to date. This can help to improve collaboration and productivity and can also reduce the amount of time and resources spent on managing and organizing information.
In short, information governance is important because it helps organizations to protect their sensitive information, comply with relevant laws and regulations, and improve their operational efficiency.
How can document management help information governance?
Document management is an essential component of effective information governance as it helps organizations to protect their sensitive information and ensure that it is handled in a responsible and secure manner.
Document management systems like ArcMate Enterprise provide organizations with a central repository for storing and organizing their documents, making it easier to manage and control access to important information. With a document management system in place, organizations can better ensure that their information is properly classified and that only authorized users have access to sensitive information. This helps to prevent data breaches and other security incidents and can also help organizations to comply with relevant laws and regulations. Additionally, document management systems can help organizations to track and audit access to their documents, providing a clear audit trail that can be useful for compliance purposes.
In ArcMate Enterprise, information governance is supported through advanced security measures. Standard measures include user, group and role-based security and permissions, in addition to security policies that can be applied to password structure, password age, account expiry, login times, or login IPs. Full audit trails are available for all types of system activity, and it’s possible to monitor specific users or activities. On top of that, ArcMate Enterprise can enforce security on the level of an object, be it a document, a page, an indexing field, a tree folder, or an annotation. This gives high levels of control and granularity to enforce information governance policies and procedures.
To learn more about ArcMate Enterprise and how it can support information governance visit the ArcMate Enterprise product page or speak to one of our consultants to schedule a demo.
